Property Management Administrative Support Assistant - General Services, Denver, Colorado

Created 01/14/2022
Reference 489145
Job type Full Time
Country United States
State Colorado
City Denver
About Our Job

Employment Requirement: City employees must be fully vaccinated against COVID-19. All persons offered a position will be required to provide valid proof of vaccination prior to starting employment. Refer to the COVID-19 Employee Vaccination Mandate Candidate Q&A for additional information.

This posting will accept applications until January 5th. Please apply as soon as possible.

General Services facilitates Denver's success by efficiently managing and maintaining 6,626,717 square feet of building and structures in 121 buildings. General Services manages over $330 million in city procurement spending, oversees over $28 million in annual utility costs, and focuses on the advancement of citywide sustainability, energy efficiency programs and business support services.

For more information visit the General Services website at:

https://www.denvergov.org/content/denvergov/en/generalservices.html.

or Look at our video: https://vimeo.com/349943684

Facilities Management is responsible for building management and maintenance, including predictive/preventative maintenance and work order processing. FM serves the needs of the City's Agencies for facility maintenance and management to include all expenditure tracking. The staff is responsible for providing a full range of building services, some of which include: Plumbing, heating/cooling, electrical, painting, maintenance of doors/window/walls/ceilings/floors and custodial. We are responsible for maintaining 6,626,717 square feet of building and structures in 121 buildings.

General Services is currently seeking a task-oriented and highly organized Property Management Administrative Support Assistant for the Facilities Management Division. This position will assist a fast-paced, innovative and efficient team which provides service excellence to the Wellington Web Municipal building, Minoru Yasui Plaza, the Denver elections headquarters, the Denver Post Building and the Commons at Champa. This is an opportunity to leverage good work that's already been accomplished, and to build upon a great facilities and project management team responsible for facility management, maintenance and the associated project implementation for city buildings and facilities.

Job responsibilities include performing a variety of administrative and clerical tasks for assigned staff including but not limited to:
  • Conducts inspection walks of interior/exterior of building, document findings, generate work orders
  • Update building and other files; ensure all documents are organized in labeled files
  • Key distribution and tracking; update & maintain key logs, and provide back-up support to other teams
  • Updates and maintains Building Occupancy Manual, Property Information Guide, Safety Manuals, Vendor and Tenant contact lists and electronic directories
  • Coordinate bi-annual floor warden training and annual evacuation scheduling with occupants and civil authorities
  • Utilizes work order asset management database daily to monitor and respond to various work request, input tenant request and work orders, ensure proper tracking of PMs, properly track and generate reports
  • Complete day to day processing & tracking of vendor invoices through financial database ensuring compliance with multiple departments, input of requisitions, receipt invoices, maintain tracking logs
  • Is a liaison between buildings occupants and team, providing service excellence and ensuring occupant satisfaction and superior communication with all agencies
  • Coordinates, orders and provides information to vendors and other agencies to ensure timely execution of work/projects (maintenance, schedules, building related issues, signage, furniture, paint, etc.)
  • Performs other duties as assigned or requested


This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment or test. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org.
About You

Our ideal candidate Will have:
  • Property Management Background
  • Experienced with Automated work Order systems
  • Credentialing and access control proficient
  • The ability to foresee challenges and conflicts and solve for them in advance
  • Advanced level experience in all Microsoft Office products, including Word, Excel, PowerPoint and Outlook
  • Experience in working in a fast-paced environment, managing multiple projects simultaneously
  • Experience in dealing with highly confidential conversations and documents
  • The ability to develop creative procedures and continually improve processes, increase efficiencies, find innovative solutions and improve overall customer and agency satisfaction
  • The ability to think outside the box
  • Hard-working individual with a strong customer service focus
  • Excellent verbal and written communication skills
  • A self-starter who is highly organized and has strong attention to detail
  • Team player who shares common pursuit of excellence


We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:
  • Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
  • Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III).
  • Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement.
  • License/Certifications: Requires a valid Driver's License at the time of application.
About Everything Else

Job Profile
CC1503 Administrative Support Assistant IV
To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type
Unlimited

Position Salary Range
$20.47 - $30.71

Starting Pay
Based on education and experience

Agency
General Services

Assessment Requirement
Administrative Professional


The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.


For information about right to work, click here for English or here for Spanish.
Employer City and County of Denver

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