Temporary Contract Coordinator - Management Analyst 3, St. Paul, Minnesota

Created 01/14/2022
Date expired 01/26/2022
Reference 11417512
Job type Full Time
Country United States
State Minnesota
City St. Paul
Zip 55102
Salary Competitive
Job Class: Management Analyst 3

Working Title: Temporary Contract Coordinator - Management Analyst 3
  • Who May Apply: Open to all qualified job seekers
  • Date Posted: 01/14/2022
  • Closing Date: 01/20/2022
  • Hiring Agency/Seniority Unit: Human Services Dept / MAPE DHS Central Office
  • Division/Unit: DHS-Central Office / Compliance Contracting & Proc
  • Work Shift/Work Hours: Day Shift/8:00 a.m. - 4:30 p.m.
  • Days of Work: Monday-Friday
  • Travel Required: No
  • Salary Range: $24.63 - $36.12/hourly; $51,427 - $75,418/annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
  • End Date: 4/29/2022
  • FLSA Status: Nonexempt
  • Connect 700 Program Eligible: No


Job Summary

This position has an anticipated duration of 4 months.

As a Contract Coordinator,you will manage and participate in the Minnesota Department of Human Services (DHS) contracting process for all DHS contracts, including but not limited to professional/technical contracts, grants, income contracts, annual plans and master contracts. In this position, you will:
  • Actively coordinate and support DHS contracting activities and review contracts to determine compliance as to form, execution and with Department of Administration and DHS policies.
  • Update and manage contracting data on all DHS contracts and contractors, ensuring data integrity.
  • Integrate with the procedures used by the Statewide Integrated Financial Tools (SWIFT) system for contract setup, accounting, and close out.


Responsibilities
  • Act as a central resource for all agency personnel that draft RFPs, contracts and other legal agreements. By providing accurate information and assistance regarding the State's contracting process and the procedures governing the State's contracting methods.
  • Manage DHS's contracts and related documents assuring compliance with State laws and Department policies governing legal agreements, including record keeping, processing, and execution.
  • Provide on-going assistance to program staff, Financial Operations Division staff and co-workers in the Contracts and Legal Compliance Division with the complex intricacies that are associated with the processing of contracts.
  • Provide high quality customer service to all Department staff, management, and external parties related to the contracting process, including assisting in the use of SharePoint for the entry and review of all types of contracts.


Qualifications

Minimum Qualifications

Two (2) years of professional experience working with contract coordination. Experience must demonstrate:
  • Strong organizational skills with an attention to detail.
  • Experience analyzing information sufficient to determine accuracy and compliance.
  • Managing contract processing, deadlines, and related documents while ensuring customer satisfaction.
  • Ability to manage multiple tasks in a fast-paced environment.
  • Mastery of basic to intermediate computer skills.

A Bachelor's degree in Business Management or Business Administration may substitute for 1 year of experience.

Preferred Qualifications
  • Experience coordinating state professional/technical contracts and state grant contracts with applicable state laws and policies.
  • Experience interpreting and applying government regulations, rules and policies.
  • Advanced knowledge and skill in SWIFT.
  • Knowledge of software collaboration tools (SharePoint or equivalent) to provide leadership in the design, administration and implementation of such systems.
  • Excellent skills using software applications, including Word, Excel and PowerPoint, and utilizing databases sufficient to update, track and manipulate information.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Application Details

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 .

For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about the position, contact Song Lyfoung at Song.Lyfoung@state.mn.us

If you are a Connect 700 applicant, please email your certificate and the Job posting ID#/number to Toni Shobe at Tonika.Shobe@State.MN.US by the position close date.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Department of Human Services' ADA Coordinator at 651-431-4945 or DHS_ADA@state.mn.us for assistance.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance you need.
Employer Minnesota Department of Human Services

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