Sales Administrative Assistant, Minneapolis, Minnesota

Created 01/15/2022
Reference 161005025
Country United States
State Minnesota
City Minneapolis
Zip 55425

ABOUT MEET MINNEAPOLIS

At Meet Minneapolis, our mission is to positively impact the economic and social prosperity of our Minneapolis community by attracting visitors, meetings and events that directly support jobs and local businesses, generating critical revenues.

We believe in our shared passion to support the diverse community of Minneapolis through our work and when you're working alongside people who are passionate about their job and the mission of the organization — well, that makes working at Meet Minneapolis a whole lot of fun!

Ours is a culture of inclusion and high collaboration. We recognize it's the unique contributions of all of us at Meet Minneapolis that drives our success, and we're committed to building a culture where everyone can thrive and find meaning in their work.

Meet Minneapolis HIGHLY encourages candidates of diverse backgrounds, particularly BIPOC candidates, to apply.

JOB SUMMARY:

  • Responsible for providing administrative support for the Destination Sales Department through scheduling, meeting management, data entry and communication, including sales system liaison for sales personnel and hotel community. Provide both direct and indirect support of the attainment of the Meet Minneapolis Sales Performance Goals as defined in its contract with the City of Minneapolis

ESSENTIAL POSITION RESPONSIBILITIES:

  • Support Director of Convention Sales, Manager of Global Tourism Sales and assigned NAEs and SAEs
  • Act as liaison for convention sales personnel and hotel community with CRM system; maintain hotel staff lists, hotel access permissions, and provide training and support as needed.
  • Create monthly, quarterly and annual sales reports from CRM (iDSS) data; review results for accuracy
  • Update third-party data providers (FuturePace) weekly
  • Ability to assist with weddings, group tour or small meetings, including follow-up and confirmation with hotels and customers
  • Input sales leads into CRM system (iDSS)
  • Assist in scheduling client site inspections
  • Manage travel arrangements for clients and assigned sales executives as needed
  • Assist in preparing e-proposals/power point presentations for sales personnel and distribution of sales collateral.
  • Distribute incoming mail and internal communications to remote sales team members
  • Provide reception relief when necessary and schedule permitting
  • All other duties and projects as assigned

EDUCATION/EXPERIENCE:

  • Two years’ experience in sales support or inside sales role
  • Tourism/Hospitality experience preferred
  • Associate degree preferred (not required)

SKILLS/ATTRIBUTES REQUIRED:

  • Strong organizational, multi-tasking and time management skills
  • Strong verbal, written and interpersonal skills
  • Excellent customer service and business etiquette skills
  • Excellent knowledge of office computer software (Word, Excel, Outlook, PowerPoint, )
  • Ability to learn industry specific software systems such as iDSS and FuturePace

SALARY:

Competitive salary and incentive potential.

BENEFITS:

Meet Minneapolis offers a generous benefits package including: medical, dental, STD/LTD, Life Insurance, 401(k), vacation and sick time for employees who are benefits eligible.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee will be required to:

  • Walk, sit, bend and squat
  • Talk and hear
  • Grab, pull or bend items
  • Lift and/or carry up to 25 lbs.
  • View items at a close and distant range
  • Sit, walk and stand for extended periods of time
  • Use computers for extended periods of time

WORKING CONDITIONS:

  • General office environment.

Note: Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

This document does not create an employment contract, implied or otherwise, other than as “at will” relationship.

Meet Minneapolis is an equal opportunity employer.



PI161005025
Employer Meet Minneapolis

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