Contract Management Specialist I, Austin, Texas

Created 01/15/2022
Reference 489553
Job type Full Time
Country United States
State Texas
City Austin
Minimum Qualifications
Education and/or Equivalent Experience:

  • Graduation with a Bachelor's degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field.

  • Experience may substitute up to the maximum of four (4) years.

Licenses and Certifications Required:

  • None.

Notes to Applicants
The general purpose of this position is to monitor all contracts and compile data for reporting with a specific emphasis on real estate contracts and lease agreements. In addition to the assigned Contract Management responsibilities, this position will be assigned contract compliance duties for real estate contracts, lease agreements and other operational contracts.

Application Instructions and Top Candidate Requirements:
A detailed and complete Employment Application is required. Resume and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application. Employment history dates on resume should match online Employment Application. Employment history dates must include month and year. Please include contact information from previous employers. Candidates will be subject to a skills assessment. This position will require a pre-employment Criminal Background Investigation.

Employees, in Good Standing, who are Candidates within the Department/Division that the position resides in and who meet the Minimum and Preferred Qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.


If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Although there are posting dates listed, the department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications or application changes will be accepted.

Post Interview Verification:
If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran's preference.

Pay Range
$19.26 - $24.07 per hour

Core hours: M-F, 8:00 a.m. - 5:00p.m. Hours may vary depending on work demands and customer support needs. Telework may be available.

Job Close Date
Type of Posting External
Department Financial Services
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 505 Barton Springs Rd, Austin, Texas 78704
Preferred Qualifications
  • Experience in government purchasing
  • Experience with contract compliance in a public agency (City, County, State, or Federal)
  • Experience with real estate contracts to include lease agreements
  • Experience in Microsoft Office (Outlook, Excel, PowerPoint, Word)
  • Ability to travel to more than one work location

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Performs spot buying by placing orders off of existing contracts and soliciting and awarding informal quotes (per Central Purchasing policy limitations). Prepares for bid processes by compiling contract requirements from designated departmental liaisons, recommending commodities or scopes of work to include on contract bids, and preparing purchase documents for bid. Maintains contract database(s) spreadsheets and/or other contract management software tools for assigned contracts. Monitors assigned contracts or grants to ensure effectiveness by reviewing contract's dollar balance and time remaining, recommending extension of an existing contract or preparing for new bid process. Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues and reporting major contract problems to supervisor. Researches contract information such as contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc. and prepares reports for management, team members and customers.

Responsibilities- Supervision and/or Leadership Exercised:

  • None.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of City practice, policy and procedures.
  • Knowledge of contract development, contract language, terms, conditions, etc.
  • Knowledge of Federal, State and Local laws.
  • Knowledge of basic purchasing practices and techniques
  • Skill in using computers and related software applications
  • Skill in effective oral and written communication
  • Skill in establishing and maintaining good working relationships with other City employees, vendors and the public.
  • Skill in resolving routine contractual issues
  • Skill in planning and organizing
  • Skill in handling multiple tasks and prioritizing
  • Ability to exercise good judgment, tact and diplomacy in public dealings

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position are: Graduation with a Bachelor's degree from an accredited college or university with major course work in Business Administration, Public Administration or other relevant field. Experience may substitute up to the maximum of four (4) years. Do you meet the minimum qualifications for this position?
  • Yes
  • No
* If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)?
  • Yes
  • No
* Briefly describe your experience with working with real estate contracts and/or lease agreements.
(Open Ended Question)
* Which of the following best describes your proficiency with Microsoft Office 365, specifically with Word, Excel, PowerPoint and Outlook?
  • No experience
  • Basic: create/edit simple documents, spreadsheets, emails, & simple presentations
  • Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields create a variety of presentations, & reformat individual slides
  • Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another create/edit complex, professional quality
* Do you have the ability to travel to multiple sites as part of the regular job duties?
  • Yes
  • No

Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents

Employer City of Austin, TX

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