Administrative Assistant II, Oklahoma

Created 01/15/2022
Reference 489531
Job type Full Time
Country United States
State Oklahoma
Salary $37,807.00, based on education and experience

The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service.

OSDH is seeking a full time Administrative Assistant II providing support to the Screening & Special Division within the Oklahoma Health Department. This is a state employee position 34000033 governed by the Civil Service Rules , located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance, follow this link Plan Year 2022 . The annual salary for this position is up to $37,807.00, based on education and experience.

Position Summary:
This position provides administrative support at a high level of complexity to the NBS Program. Daily duties include assisting professional staff with processing abnormal newborn screen results and maintenance of daily activities and tasks to ensure seamless operation within the NBS Program. This position will work with hospital personnel, midwives, county clinicians, primary care providers, and other staff related to newborn screening testing and follow-up. Position Responsibilities/Essential Functions:
• Answer phone calls and if unable to answer send to the appropriate party
• Perform data entry, print and mail letters, fax information, prepare/scan/file charts, manage incoming faxes and file documents
• Organize and prepare daily worklist for professional staff
• Review case management system for repeat and or updated screen results, notifying professional staff if updated results are available
• Call providers/birthing facilities as needed to verify and update information on the newborn screen filter paper
• Review returned mail, search for updated addresses to re-mail letters that are returned to the program
• Update and maintain various program databases
• Coordinate development of education packets and maintain supply of packets
• Maintain stock of brochures
• Update program web pages
• Training other staff
• Assist in quality improvement initiatives
• Attend required trainings/meetings
• Other duties as assigned.
Valued Knowledge, Skills and Abilities:
Required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to pay attention to detail; maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions and knowledge of supervisory principles and practices
Physical Demands and Work Environment:
Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone.


Requirements consist of 5 years of technical clerical office work or an equivalent combination of education and experience.


If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.


Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Closing Date/Time: 1/20/2022 11:59:00 PM
Employer Oklahoma State Department of Health

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