Administrative Specialist, El Paso, Texas

Created 01/15/2022
Reference 489326
Job type Contractor
Country United States
State Texas
City El Paso
Salary $21,539.75 - $30,729.24 Annually

MOS Code: 0111 (Marine), 42L (Army), 71L (Army)

Education and Experience : None

Licenses and Certificates : None

General Purpose

Under immediate supervision, perform a variety of general clerical tasks and functions.

Typical Duties

Assist with the preparation of routine documents and correspondence for review and approval. Involves: Use office equipment to create basic documents, correspondence, memoranda, forms and certificates. Prepare agendas, schedules and any informational material as required to meet assigned deadlines. Review, enter, and verify data. Maintain records and files, databases and other record keeping sources. Establish and maintain a filing system. Assist in the maintenance and organization of department operational procedures.

Communicate with customers, employees, and other individuals. Involves: Greet and assist City personnel, officials and the public in person and over the telephone. Exercise proper telephone etiquette and respond to inquiries in a professional manner. Take messages and forward inquiries to the appropriate party. May operate a multi-line telephone system.

Assist staff with several aspects of public relations and event coordinating, including social media. Involves: Assist in outreach strategies and activities. Assist in the design, production, and distribution of invitations, notices, newsletters and other print or electronic material. Mail out event invitations, letters and other documents as required. Coordinate staff meetings, events, and department activities. Update and maintain calendar and meeting schedule. Update, moderate, and maintain social media.

Perform a variety of related office support functions. Involves: Maintain inventory and order office supplies, prepare payroll documents, invoice forms and other administrative records. Receive and convey information within area of responsibility. Receive and sort mail, interoffice correspondence, packages and other communications. Maintain appropriate level of confidentiality when distributing all communications .

General Information

For complete job specification, click here .

Salary Range: $10.36 - $13.67 per hour
The starting salary is generally at the beginning of the salary range.

Please note: This is an unclassified/contract part-time position. This list will be used to fill part-time positions.

Please note: This is a new advertisement for an Administrative Specialist. You must apply if you are still interested.

Please note: This position requires the ability to type at the rate of 35 wpm. A typing certificate will be required within 3 days of the job offer. Typing credentials that have been completed within the last two years will be accepted from School Districts, International Business College, University of Texas at El Paso, El Paso Community College, and the Texas Workforce Commission. Typing Certificate must be on company letterhead, state gross words per minute, net words per minute and number of errors. The City of El Paso Human Resources Department offers typing exams by appointment. To set up a typing exam appointment, please contact the Human Resources Department at (915) 212-0045.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete.

To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
Closing Date/Time: 1/21/2022 11:59 PM Mountain

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