Project Manager/Senior Project Manager, Laguna Beach, California

Created 01/15/2022
Reference 489325
Job type Full Time
Country United States
State California
City Laguna Beach
Salary See Position Description

Project Manager
Monthly Salary: $7,181 - $10,108
Annual Salary: $86,172 - $121,296

Senior Project Manager
Monthly Salary: $7,732 - $10,879
Annual Salary: $92,784 - $130,548

The Position: Under general supervision, the Project Manager or Senior Project Manager oversees various Public Works projects ranging in complexity. The Senior Project Manager also serves as an advisor to senior management on technical and strategic issues.

Reports to/Supervises : Reports to the Director of the Department assigned, or his/her management designee.

Selection Process: Applications will be accepted until the filing deadline of Thursday, February 3, 2022. Applications will be screened carefully and selected applicants will be invited to participate in the Structured Panel Interview. Additional job-related skills testing may be used to assess an applicant's ability to perform successfully in this position. The appointing hiring authority will further review the job-related qualifications of those deemed eligible for hire before making selection decisions.

Pre-Placement Process: Selected candidates must successfully pass a police background check with the Laguna Beach Police Department, including a fingerprint check with the State Department of Justice, and a pre-placement physical including a drug test. Educational and employment verification and reference check(s) will also be conducted.

In order to maintain a safe and healthy workplace, the City has implemented a COVID-19 Vaccination Policy. Effective December 1, 2021, all new employees are required to provide proof of full vaccination to Human Resources with the signed offer letter as a term and condition of employment. Per the updated CDC Guidelines, full vaccination means it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine including the COVID-19 booster if eligible. See CDC booster guidelines here: BOOSTER GUIDELINES

Examples of Duties

  • Directs, oversees, and participates in preparation of Requests for Proposal for design consulting services
  • Directs and participates in project development including definition of scope, confirmation of budget, generation of plans and specifications, coordination of the bidding process, and recommends approval/award of project
  • Administers and coordinates Capital Improvement projects from preliminary design through construction
  • Provides information on City codes, regulations, standards and requirements as it relates to construction within the City to developers, engineers, contractors and the general public
  • Organizes and communicates directly with stakeholders involved within project scope
  • Checks construction plans for compliance with public works standards and relative consistency with existing City records
  • Checks for coordination and compatibility of proposed construction with underground utilities and recommends utility protections and/or conditions of approval
  • Performs engineering design work and prepares plans, specifications and cost estimates on City construction projects
  • Prepares notices inviting bids on projects, analyzes bids and makes recommendations on bid acceptance
  • Sets up and attends pre-construction conferences and coordinates work processes associated with project construction
  • Oversees construction, analyzes and monitors project budgets and expenditures, negotiates supplemental agreements, time extensions and change orders, implements and manages infrastructure improvement programs, identifies, evaluates and resolves construction problems, conducts in-field inspections of construction activity or problems which relate to the City's system of public works, including streets, drainage facilities, water distribution and sewage collection and transmission
  • Measures distances to verify accuracy of dimensions of structural installations and layout
  • Directs the correction of errors or deviations from approved plans found in projects under construction or completed
  • May order the cessation of work activity until projects are brought into compliance with City requirements
  • Evaluates requests for deviations from approved plans and specifications and may approve minor deviations in accordance with departmental policy
  • Conducts research and prepares reports on a variety of departmental concerns or problems
  • May act as director and coordinator on special projects related to functions of the Department
  • Develops, negotiates, and administers contracts and agreements related to assigned project (Senior Project Manager only)
  • Develops and recommends changes in departmental policies, standards and procedures (Senior Project Manager only)
  • Serves as a resource and review the work product of lower level staff (Senior Project Manager only)

Public Works Specific Duties :
  • Assists in the planning, design, administration, and construction of projects within the ten-year Capital Improvement Program. Types of projects include the construction, replacement, improvement, or modification of roadways, drainage systems, retaining walls, sidewalks, public buildings, parks, or other public facilities.
  • Assist in the administration of utility undergrounding assessment districts, including district formation, utility company coordination, assessment engineering and construction contract administration, resident interaction, technical report preparation, project financing, and other duties as necessary.

Public Works Utility Undergrounding Specific Duties : Coordinates the formation, funding, and construction of utility undergrounding assessment districts. Typical tasks include: community organizing, plan review, bid preparation, coordination of consulting engineers and financing counsel, construction inspection, and extensive public communication during the formation, funding, and construction of utility undergrounding assessment districts. Typical tasks include:
  • Organizing district proponents, verifying district boundaries, reviewing proposals from assessment engineering firms, and reviewing assessment engineering and methodology.
  • Communicating these efforts at public meetings and addressing community concerns on an ongoing basis.
  • Reviewing electrical undergrounding construction plans and communicating the intent and detail of the plans to the public.
  • Preparing bid documents and reviewing proposals.
  • Coordinating the assessment district financing documents with the bond counsel.
  • Fulfilling project management functions and evaluating change requests.
  • Directly overseeing construction processes through field inspections.
  • Coordinating the routine and/or emergency work performed by local utilities by processing permit applications for work in the public right-of-way, reviewing the plans for adequacy, and permit issuance.

Minimum Qualifications

Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:

Project Manager:

Education : Equivalent to graduation from an accredited college or university, supplemented by courses in drafting, advanced mathematics, and civil engineering.
Experience : Considerable experience in progressively responsible civil engineering work which includes project management, plan checking, construction inspection or engineering design is required.
License/Certificate Requirements : Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver's license and an acceptable driving record are required.

Senior Project Manager:

Education : Equivalent to graduation from an accredited college or university, supplemented by courses in drafting, advanced mathematics, and civil engineering.

Experience : Five (5) years of experience in progressively responsible civil engineering work, which includes project management, plan checking, construction inspection or engineering design is required. Municipal agency related experience is highly desirable.

License/Certificate Requirements : Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver's license and an acceptable driving record are required. A construction or project management certification, and/or Professional Engineer (PE) license is highly desirable.

Supplemental Information

Knowledge of: Mathematics including algebra, geometry and trigonometry; materials, methods and techniques employed in public works construction, including but not necessarily limited to trenching, traffic control, paving, and rehabilitation of facilities; civil engineering principles and practices; basic electrical transmission and distribution systems; business financing methods and instruments; knowledge and working skills with some of the following: P.C. and web based applications related to project management, civil engineering, accounting, spread sheets or data bases: AutoCAD, ArcGIS for Desktop, M.S. Word, Excel, PowerPoint or M.S. Project. The Senior Project Manager must also understand the principles of architectural, landscape architectural, civil, structural, and/or mechanical engineering design with regard to technically complex projects; contract negotiation and administration methods and techniques; budget and financial planning development.

Ability to: Perform a range of sub-professional tasks common to one or more of the following fields: Construction inspection, construction project design and coordination, project management and construction contract administration; communicate clearly and effectively through writing and conversation with engineers, contractors, consultants and the general public; perform duties effectively with land developers, engineers, contractors, consultants and the general public; write clear and concise memos, reports and letters; determine the compliance of engineering plans and specifications with City standards, codes and general requirements; express complex technical matters related to civil engineering and right-of-way problems in terms that are understood by people unfamiliar with the engineering field; The majority of the employee's contacts are with people who have an interest in land development and/or construction within the City. In essentially all cases, the employee is expected to follow departmental procedures and provide information permitted by departmental policy. In construction inspection activities, the employee normally is functioning as an enforcement agent for the City and may encounter some opposition requiring considerable tact and persuasive ability.

Physical, Mental and Environmental Working Conditions : Work is performed in a variety of environmental conditions with exposure to temperature variations, noise, odors, fumes, and dust. The majority of the duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer. The employee must communicate effectively both verbally and in writing. Must be able to work cooperatively and effectively with others encountered during the course of duty.

City of Laguna Beach: With seven miles of City beaches and towering hills with captivating Pacific views, Laguna Beach residents enjoy some of the most stunning landscapes in Southern California. The City of Laguna Beach hosts millions of visitors to its world-famous arts festivals and beautiful beaches. Services provided to its resident population of approximately 23,000 include police, fire, marine safety, recreation, parks, public works, community development, parking, transit and animal control.

The Department: The Mission of the Public Works Department is to preserve, maintain, and enhance the City's infrastructure and natural resources, and provide services and environmental stewardship for the benefits of Laguna Beach residents, businesses and visitors. The Department is organized into the following divisions: Engineering and Administration, Fleet Maintenance, Parks and Building Maintenance, Street Maintenance, Utility Undergrounding, Solid Waste, Parking Management and Operations, Traffic, Parking and Signs Maintenance, and Transit Services.

Closing Date/Time: 2/3/2022 5:00 PM Pacific

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