Staff Assistant, Center on Health Policy (Job ID: 2024-3431), Washington, District of Columbia

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy.

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

About Economic Studies: The Economic Studies program analyzes current and emerging economic issues facing the United States and the world and provides innovative, practical policy recommendations. ES’s work covers a broad array of issues, including the labor market, economic and financial regulation, health, inequality, social policy, and fiscal and monetary policies. ES scholars influence key economic policies by conducting rigorous and relevant research and then disseminating and communicating their findings to the policy community and to the broader public.

About the Center on Health Policy: The Center on Health Policy produces rigorous research and analysis that informs the national health care policy debate. Recent and ongoing research examines impediments to prescription drug competition, strategies to enhance insurance coverage, provider consolidation, insurance market design, and policies to improve mental and behavioral health care in the U.S.

Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week.

Vaccine Policy: Brookings requires all staff to submit proof of complete vaccination against COVID-19 to be in Brookings buildings.  
 
Individuals that (i) have a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who object to being vaccinated based on a sincerely held religious belief, may request a reasonable accommodation.  Brookings policies on masks and other pandemic mitigation measures will continue to be informed by DC and CDC guidelines.  

Please note: This position is part of the union (Brookings United) and subject to the terms of the Memorandum of Agreement.

Join the team at the Brookings Institution’s Economic Studies program (ES), and work with experts as they focus on addressing obstacles to long-term economic growth and opportunity.

The Staff Assistant supports the Center on Health Policy (CHP). Responsibilities include organizing internal and external meetings, management of senior staff calendars and travel schedules, conference planning, report layout, project assistance and office management.

Project Assistance (40%)

• Design and layout reports and graphics for projects and publications.

• Draft and edit memoranda, invitations, and website content for approval by senior staff.

• Post content on Brookings web site, in coordination with ES communications staff.

• Draft the CHP newsletter.

• Assist in gathering information for and drafting of grant reports and proposals, as needed.

Event and Meeting Planning (30%)

• Lead event organization, including planning and drafting agendas and invitations.

• Schedule and coordinate meetings, video conferences, and teleconferences; track attendance, maintain meeting files and other details for regular external and internal meetings and conference calls with multiple high-level participants.

• Serve as liaison to relevant internal and external organizations such as co-sponsors and hotel/catering vendors.

• Coordinate and oversee set up and logistics during events and help resolve any problems that may arise.

• Conduct post-event actions, including travel expense reimbursement and thank you notes.

• Assist with other event planning activities as needed.

Administrative Support (30%)

• Manage senior staff calendars, schedule appointments, make domestic and international travel arrangements, prepare itineraries, arrange for reimbursement, and maintain records of project-related travel expenses and billing; anticipate senior staff needs and provide relevant information regarding meeting requirements.

• Receive, screen, and route phone calls; receive and disseminate information related to projects; respond to inquiries from the public; receive staff and visitors.

• Organize and maintain files, both written and electronic. Manage sensitive information and materials with discretion.

• Assist with maintenance of office space; order and maintain office supplies. Support with special projects, day-to-day logistics, and overall CHP related items.

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications:

Education/Experience Requirements

Bachelor’s degree required. Minimum one year of relevant experience required; experience can come from prior employment, internship, or applicable undergraduate/graduate work. Administrative and/or organizational experience preferred. Conference planning experience preferred. A background in a research, policy, or academic setting is preferred.

Knowledge/Skills Requirements

Microsoft Office experience required; Excellent written and oral communication skills; acute attention to detail; excellent Internet searching skills; organizational, and interpersonal skills to manage an office independently; ability to manage multiple tasks, set priorities, and adjust to shifting priorities; ability to work with a team; must possess initiative, discretion, poise, and mature judgment.

Must be currently authorized to work for any employer in the U.S.

Additional Information:

What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment.

Successful completion of a background investigation is required for employment at Brookings.

Brookings welcomes and celebrates diversity in all its forms.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace.

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