Administrative Coordinator, Boston, Massachusetts

Harvard University


Position Title: Administrative Coordinator

Req ID: 65680BR

School or Unit: Harvard Medical School

Description: Position Description

The Center for Computational Biomedicine (CCB) at Harvard Medical School (HMS) is seeking a highly motivated individual to join their team as an Administrative Coordinator. The Administrative Coordinator is a key member of the CCB and will contribute administrative support to research activities at the Center. Working in collaboration with the Program Manager, the candidate will undertake a range of responsibilities, including:

• Organizing and managing complex events, ensuring seamless coordination and execution
• Acting as the principal administrative contact and liaison, facilitating effective communication within and outside the Center
• Overseeing procurement processes
• Maintaining accurate and current documentation and website content
• Coordinating efficient scheduling for high-level participants within HMS and from external institutions.

The ideal candidate will be proactive, resilient, tenacious, and eager to acquire new skills. They must be exceptionally organized, capable of handling multiple tasks, and committed to delivering high-quality support and service. A positive disposition and the ability to work collaboratively are essential.

Scope of the Portfolio: The CCB manages numerous software and analytic development projects and develops shared data and analytic resources for researchers across HMS. Additionally, the CCB has a strong educational mandate for courses and skills related to software, data analysis, computational skills, and the adoption of new methods. These efforts span multiple departments within HMS and require coordinated management.

Basic Qualifications

3 or more years of related experience. A Bachelor's degree may count towards experience.

Additional Qualifications and Skills

The ideal candidate will be driven, interested in professional growth, and willing to learn and improve on new processes. Of paramount importance is the ability to work in a fast-paced, developing organization with the facility to interact professionally and be team-oriented.

• Education: Bachelor's degree strongly preferred, or an equivalent of education plus relevant business experience.
• Skills: Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills. Must have the ability to handle complex and confidential information with discretion.
• Competencies: Strong working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint. Experience with Canva and WordPress is desired but not mandatory. Candidates may be asked to show examples of previous communications (i.e., flyers, newsletters, etc.).

Additional Information

This position has an initial one-year term from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-KM2

Department Office Location: USA - MA - Boston

Job Code: 403134 Coordinator I

Job Function: General Administration

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 054

Department: Center for Computational Biomedicine


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity

Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity Diversity Inclusion and Belonging: We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

PI240513460